Resource Sharing Task Group
Monday, April 13, 2009 at UMBC – Tech Center 10 -1:30 pm
In attendance:
Jennifer Diffin – UMUC – filling in for Megan
Jamie Edwards - UMCP
Sharon Epps - (Co-chair), UMCP
Linda Kleback - TU
Robin Moskal UMBC
Nancy Patterson- (Co-chair), HS/HSL
Hongyan Sun - ITD
Carol Vaeth - UB
LaTanya West- UMBC
Sasan Yousefpour - BSU (Recorder)
Absent:
Everly Brown - HS/HSL
Megan Davis - UMUC
Guest:
Celia Rabinowitz - CLD
Carlen Ruschoff- ITD
Announcement:
RSTG is welcoming back Robin Moskal of UMBC. Robin has previously served on RSTG and is a familiar face to many of us. We are glad to have her back on the team.
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Sharon Epps and Nancy Patterson started April 13, 2009 Resource Sharing Task Group meeting, welcoming Celia Rabinowitz , Chair of Council of Library Directors and Carlen Ruschoff, Director of Information Technology a Division of the University of Maryland Libraries.
Celia’s agenda for this meeting
- Completing the SSNs process
- Communication is ongoing issue
- Review the CLD agenda and minutes before attending RSTG
Carlen’s agenda for this meeting
- Patron Purge- Cash report
- Password policy – to comply with state guidelines
- ILLiad
Sharon
Provided the talking points to lead the conversation (see the questions list)
- SSNs- Strategic planning/ budget planning
- Move to 5 years Budget cycle
- Things are unclear from directors
- Change in librarians/systems
- Emphasis on tweaking Aleph more about discovery tools
- Create work plan to meet every month
- RSTG central focus
- Shady Grove/create calendar for routine events
- Work on toolkits wildly used reports by a campus/ITD produces a report drop in cycle allow more local control and manipulations
Carlen
Good ideas/ ITD continue to support/let’s move/bring information from various campuses
Nancy
- Should RSTG submit a work plan to CLD or vice versa?
Celia answered that RSTG should complete their workplan and submit it to CLD for approval.
- Where do the priorities come from RSTG or CLD?
Sharon
- Transparency of information
- What is the communication tree? CLD comes to RSTG to work on a project
Celia
RSTG to decide where to send a project (what subgroup); Subgroup reports back to RSTG for review and send back to CLD, ITD communicating the same project to RSTG, i.e., Circ-subgroup back to RSTG then, ITD send out report to all
Carlen
Responded
- Only system librarian to communicate with each group
- Communication from ITD is no difference from CLD
- If hearing from ITD that means hearing from CLD
Sharon
- Where does the information go? (To whom does the information go?)
- Too many people talking from ITD
Celia
Get in touch with CLD in addressing the issues that come from ITD
Sharon
- Communication port is the Wiki
- Is Wiki a medium for communication?
- Should the agenda and minutes be password protected or open to the public?
Celia
- To have a Wiki page not password protect, make a request for that page (remove the password)
- By operation manual everything should be public, if private information to be discussed, call for executive session
- Write minutes in a way not to cross many boundaries
- Put dates NLT (No Later Than) model so that issues are addressed in a fixed amount of time (timely)
Sharon
If RSTG could attend CLD meeting?
Carlen
- She can’t think of an issues that is necessary (boring subject matters/ not relevant to RSTG) unless RSTG (if asked) can give a report to CLD (can attend)
- Certain communication (subjects) to come from directors
- See (review) the agenda from the CLD (before coming to the RSTG meetings)
Celia
- Action Plan - CLD to send agenda and minutes to Campus Contacts for proper distribution.
Sharon
(Question 9) With regard to USMAI local series holding in OCLC.
Carlen
She will get back to RSTG regarding this issue.
Nancy
Are there any models that worked before so that RSTG applies that model?
Carlen
Replied, “Watch the minutes for progress”
Sharon
Stated in conclusion co-chairs to read CLD minutes and respond when called from CLD to participate.
Carlen
Cash Report
All three Cash reports can be combined into an excel sheet including individual’s information, total amount owed, lost material’s information and the fines amount
Security
At the end of this month, all passwords to Aleph will expire. In complying with the state of Maryland guidelines, all passwords will expire in 180 days. Users to choose characters, numbers, and special characters applying a more robust form of password.
ILLiad
OCLC has been experiencing more technical difficulties than originally anticipated in order to migrate hosted services to their server.
Reports
Identify configurable reports to manipulate/look at the reports
Calendar of routine activities such as cloud dates, and due dates
At this time, Carlen and Celia ended their presentation and exchange with RSTG and left. After a short break RSTG continued with the remaining items on the RSTG agenda.
See RSTG Agenda:
Carol & Robin
- IDS Project: Great to be Beta testing
- Need Project Manger (Nancy volunteered and she was elected)
- Nancy will check for TPAM instructions
- How much work and who will be involved
- LaTanya will send an e-mail/certain process will be considered for the possibility of unifying policy & procedures further discuss in Circ-Subgroup on Tuesday, May 12, 2009.
- No Formal updates.
Nancy
Thanked Sharon for jumping in as co-chair on a complex meeting and thanked everyone for participating.
RSTG will meet on Monday May 11, 2009.
Action Items
- RSTG will create a work plan during the May meeting and submit it to CLD for approval
- Nancy will check on reports that some agendas/minutes on the wiki are not accessible without a password and fix the problem so all are un-passworded.
- Celia will begin sending CLD agendas (and minutes) to Campus Contacts as well as CLD so that anyone who wants to attend the CLD meeting on topics relevant to them can express a desire to do so and attend for that part of the discussion.
- Carlen will report to RSTG regarding the status of Local Holdings Records for USMAI institutions – RSTG compiled requested information and submitted to CLD many months ago.
- LaTanya will send an e-mail/certain process will be considered for the possibility of unifying policy & procedures further discuss in Circ-Subgroup on Tuesday, May 12, 2009Nancy will request TPAM instructions from IDS contacts and forward to RSTG.
- Nancy will get TPAM installation instructions from IDS folks and forward them to RSTG.
Minutes submitted by SASAN YOUSEFPOUR
