RSTG Minutes
6/15/09
UMBC Tech Center
10-1
Present: Hongyan Sun, Sharon Epps, Nancy Patterson, Robin Moskal, Megan Davis, Everly Brown (note-taker)
Absent: Sassan Yousefpour, LaTanya West
Review of Action Items:
- Nancy will contact IDS about coming to visit for a more detailed overview of project: Nancy and Robin participated in a conference call with IDS. They will arrange a core group of campuses to test TPAM. HSL has implemented it already. Sharon will email the IT requirements to Hongyan. TPAM will give statistics on ILl fills, requests and turn-around time. After testing, Carol, Sharon and Robin will go to the IDS meeting in early August. Sharon will draft an email to CLD to request funding to attend the meeting.
- Nancy will contact Celia about Excel procedures for combining the 3 cash reports generated by the purge: On hold. Waiting on wording from LaTanya.
- Nancy will send Celia a letter about communication concerns between RSTG and CPC: Robin attended the last CPC meeting. They did not appear to have any concerns about communication between the two groups. There is no need to send a letter to Celia. The CPC reviewed the local holdings information and understood why the information needs to be improved. The CPC will communicate with the ASTG about the potential effect on their workload.
- Nancy will send out letter to Carlen with additional questions about moving forward with the LHR: Nancy compiled questions about local holdings and sent these to Carlen. RSTG should check back in a month or two.
- LaTanya will email Circ subgroup about assigning liaisons, looking at Parking Lot, and developing items for workplan: On hold. Waiting on update from LaTanya.
ITD Update:
- Aleph "printing dispatch" testing update: Testing at UMBC and McKeldin was not successful. Mike (programmer at ITD) is communicating with Ex Libris to see if they can offer a solution. Hongyan has found that Aleph does not recognize which printer (laser or receipt) to send a job to, instead sending it to the last printer used.
- Consortial ILLiad Update: Migration was postponed to wait for OCLC to purchase a new server and make name changes. The first test will be to have one ILLiad client access the OCLC server. ITD has heard unofficially that OCLC will now support Shibboleth.
- Circulation Calendar: The Circulation Calendar report is a summary of routine circulation events and the number of times these were requested over a year. ITD is looking to help circulation staff and themselves manage these tasks more efficiently. ITD has identified tasks that could be scheduled two times per year (August and January). A reminder will be sent out on August 1st (with a follow-up reminder) and at the beginning of January (with a follow-up reminder). Circulation staff will have two weeks to submit requests for: reserve activation, address flip, closed dates, due dates, and expiration dates. Their requests will cover the following time periods: August 1st - December 31st and January 1st - July 31st. Additionally, ITD would like to see a reduction in the number of notice template changes. It takes several hours to change one template. ITD requests that circulation staff request fewer of these changes, possibly using more generic language in notices to avoid them. Everly will communicate these ideas to the Circulation sub-group and ask for comments by June 30th. The Circulation sub-group will communicate to the rest of USMAI circulation once the plan is finalized.
- Media Booking: Testing of the module was done with CP, TU and SM. St. Mary's has implemented the module and is happy with its performance. ITD will send out a call at the end of June to ask interested libraries to let them know if they want to implement in the fall. Another call will go out in November for a spring semester implementation. Testing must be done before the module will go live.
ILL Subgroup Update:
- SG Recommendations progress/ problems?: Phase 2 - once everyone is up on ILLiad 7.4 we can do web circ and send books through ILL. Will go to ILLiad 8 in the early fall. ILL subgroup surveyed and found that the number of book requests from SG is minimal. SG is willing to cover the costs. The ILL subgroup created a more user-friendly web page for home campus SG students. SG has a new library director, Irene Muenster. The ILL subgroup will meet with her as needed.
- IDS Project - TPAM: Covered above.
Circulation Subgroup Update:
- Policies/Procedures as topic for Circ group discussion at next meeting?: Need input from LaTanya.
ECCTG Update:
- Electronic Collections Coordinating Task Group Megan provided a link to the meeting minutes from 5/29
http://usmai.umd.edu/ecctg/ecctg_05292009_min.html
Chair's Update:
- Workplan Compilation: Workplan was revised and edited, responsibility, time-line and status were assigned.
ACTION ITEMS:
- Sharon will email the TPAM IT requirements to Hongyan.
- Sharon will draft an email to CLD to request funding to attend the IDS meeting.
- LaTanya will provide wording to Nancy regarding the Excel procedures for combining the 3 cash reports generated by the purge.
- Nancy will email Carlen regarding Excel procedures for combining the 3 cash reports generated by the purge.
- RSTG should check back in a month or two regarding questions submitted to Carlen about local holdings.
- Everly will communicate with the Circulation subgroup regarding ITD's plan for the Circulation calendar events and request comments by June 30th.
- Nancy will follow up on the question of whether RSTG is to consider e-reserve for SG.
- Sharon will report from ALA.
ACCOMPLISHMENTS:
- Goal of follow-up on SG web page improvements was completed.
- Goal of SG Phase 1 was completed.
NEXT MEETING JULY 20TH (Nancy and Everly will be absent)
