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RSTG /
Mar2009MinutesRSTG March 9, 2009 Minutes UMBC Tech Center 10-1pm Attending: Sharon Epps(co-chair and note taker), LaTanya West, Sasan Yousefpour, Nancy Patterson (Co-chair), Hongyan Sun (ITD) Absent: Everly Brown (?), Megan Davis (?) 1. Update on Leadership a. Nancy announced Mark de Jong has resigned as co-chair of RSTG. Sharon Epps has been appointed co-chair by CLD effective March, 2009. Members of RSTG offered their congratulations to Sharon on her appointment. b. Celia Rabinowitz and Carlen Ruschoff (CLD) has accepted an invitation to attend the RSTG meeting in April to discuss any concerns. Sharon suggested RSTG compile talking points in preparation for our discussion with Celia and Carlen. Possible talking points include:
2. ITD Update (Hongyan) a. Aleph "printing dispatch" testing update - Hongyan will visit UMBC today to work with LaTanya on this. b. Aleph reports of manual registrations/renewals? - No progress. Waiting on Hans to investigate the feasibility of generating a report. Registrations are doable but ITD needs to look at manual registrations. c. Active cash reports purge scheduled & approved for March 25th? - RSTG has recommended a purse for March 25th. Carlene is waiting on response from the Cataloging Policy Committee (CPC). Once CPC's work is done, ITD will set a time to do the patron purge. d. CPC record retention/item maintenance meeting - ITD met and decided to separate work from RSTG and CPC. Hans will generate a new IPS for lost items and give report fo Collections/Database Management. Circulation will have cash report for archival purposes. 3. ILL Subgroup Update (Sharon) a. SG recommendations - Celia sent out a memo on behalf of CLD announcing the changes in ILL services for the SG community. Phase I of the SG ILL/Doc Delivery services may be implemented at any time. Phase II involves changes in the delivery process of ILL loans filled from outside the USMAI to Shady Grove patrons. Phase II implementation will take place after the migration of the consortia libraries to OCLC hosted. These changes will be discussed and further information including written instructions will be distributed at the Annual USMAI ILL Staff Meeting. b. Annual ILL Meeting schedule - The annual meeting will be held on March 27th,2009. The morning session will be the business portion of the meeting. The afternoon session will consist of an ILLiad refresher course. Morning refreshments will be provided by ILL Subgroup members and lunch will be provided by CLD. Attendees are asked to send in questions they would like covered in the refresher course by March 26. Preregistration is required for the classes and completed forms should be turned in no later than March 11th. The expectation of RSTG members attending the ILL annual meeting was discussed. Nancy will send out an announcement to RSTG encouraging them to attend the meeting. c. Consortia ILLiad update - The migration of the eight consortia ILLiad sites to OCLC-hosted is scheduled to take place between March 16 and May 22nd. Hongyan send out a request for IP addresses for the ILLiad migration. She has heard from all sites affected with the exception of Bowie State and Morgan State. Sasan offered to contact the ILL person at Bowie State and send the IP addresses to Hongyan. Carlen will send out an email concerning the ILLiad migration. The consortia sites will be migrated to 7.2 and immediately upgraded to 7.3. The migration will require approximately 8 hours of downtime for the sites. Hongyan will be communicating with each site regarding the staff needed to be on site at the time of the migration. Each site will need to have local IT support available in addition to ILL staff member on the migration date. ITD is working with OCLC to migrate consortia sites to a shared server, contingent upon OCLC being able to provide statistics and copyright for each library, instead of each library being migrated as an independent site. More information will be forthcoming on this issue. 4. Circ Subgroup Update (LaTanya) a. Policies/Procedures - Policies, procedures, and training will be discussion topics at the next circulation subgroup meeting. Sasan suggested the Circulation subgroup should work towards standardizing circulation policies and procedures across the USMAI. We agreed this is a monumental undertaking for the subgroup. We discussed the possibility of moving forward with this initiative by tackling one policy/procedure at a time. Initial discussions will be handled via email. The subgroup will submit a proposal to RSTG for review to send to CLD for approval. b. General State of the Union - There isn't any more information from CLD regarding a work plan going forward after the SSN and Patron Privacy issues work other than parking lot issues. 5. Chairs' Update (Nancy) a. IDS Project Webinar on March 5th - A concern is getting schools outside of the consortia on board. Current courier system is disjointed. Nancy suggested trying to incorporate IDS Project into a statewide initiative. We could see cost savings over a period of time. 6. Action Items:
Accomplishments for 2009:
Next RSTG meeting will be April 13, 2009 at UMBC Tech Center, 10 am – 1 pm. Megan is note taker. Minutes submitted April 2, 2009 by Sharon Epps |