PmWiki | RSTG / May2009Minutes

May 11, 2009 UMBC Tech Center 10-1

Present: Megan Davis, Robin Moskal, Nancy Patterson (co-chair), LaTanya West (minutes), Sasan Yousefpour

Absent: Everly Brown, Sharon Epps (co-chair), Hongyan Sun (ITD)

1. ITD Update (Hongyan)

a. Aleph "printing dispatch" testing update

LaTanya reported that this was still not working and requested that it be removed from the agenda until progress has been made.

b. Aleph reports of manual registrations/renewals?

c. Active cash reports purge scheduled & approved for March 25th? [Did this happen?]

Completed; from email sent by Hongyan on May 1, 2009: Friday (May 1) after 5, cash transactions will be purged. Monday (May 4) after 5, patrons will be purged.

2. ILL Subgroup Update (Robin)

a. SG recommendations progress/problems?

Phase I; providing document delivery for home patrons has been implemented
The group has been working on updating the Shady Grove web pages to improve access for users and clarify some of the confusing language and titles
Phase II: Carol tested direct book delivery; it worked through webcirc. SG raised concern about who pays for returning items; this is under discussion - Carol will do a survey of # of books shipped to determine cost
The group has been updating the wiki with their progress

b. Consortial ILLiad update - Hongyan was unavailable to report on the status

c. Workplan items? The group will submit items shortly

3. Circ Subgroup Update (Everly, Sasan or LaTanya)

a. Policies/Procedures as topic for Circ group discussion on 5/12?

Meeting for 5/14 was canceled; group will conduct discussion via email.

b. Workplan items?

LaTanya sent out an email asking group to consider items for the workplan; will follow up and submit information to RSTG.

4. Chairs' Update

a. Scribe schedule: June = Everly, need to schedule July-December

July: Robin
August: Megan
September: Sasan
October: LaTanya
November: Everly
December: not assigned

b. TPAM instructions forwarded to RSTG. IDS Project Investigator

Robin will attend the conference in NY in August. Nancy is still interested but has some limitations so she will coordinate the project with assistance from Robin. Will start with contacting IDS to come visit or conference call.

c. RSTG Workplan compilation

d. Wiki & password protection

Nancy has the ability to unlock the wiki and has been working on opening different sections. Please let her know if you have an area opened/locked.

e. Carlen's response to query about Local Holdings project

There were questions about how to determine the frequency of the loads and whether campuses will update holdings on their own or through ITD?

5. Roundtable (anyone with news to share)

Sasan reported that the second floor of the BSU library will be sealed for renovation. Library staff will have limited access to the collection while this is occurring. It is slated to beging on May 20th and should be done by the end of August - no further details are currently available.
Reminder was given that Coppin is also closed for renovation and should not be on the router list and are lowercase for ILL.
ECCTG will have its first meeting on May 28th at College Park.
Suggestion was made to assign liaisons to different campuses to ensure that information is shared and received. ILL subgroup already has liaisons with ILL staff at various campuses; the suggestion will be moved forward to Circ subgroup for input.

Action Items

Nancy will contact IDS about coming to visit for a more detailed overview of the project
Nancy will contact Celia about Excel procedures for combining the 3 cash reports generated by the purge
Nancy will send Celia a letter about communication concerns between RSTG and CPC
Nancy will send out letter to Carlen with additional questions about moving forward with the LHR
LaTanya will email Circ subgroup about assigning liaisons, looking at Parking Lot, and developing items for workplan

Accomplishments for 2009:

Circulation Annual Meeting - January 2009
Global Faculty/Staff due dates implemented - February 2009
ILL Annual Meeting - March 2009
Implementation of Phase I of SG ILL/Doc Delivery - March 2009
Phase II of patron purge - May 2009

Next meeting Monday, June 15th at UMBC Tech Center; Everly Brown note taker

Minutes submtitted May 14, 2009 by LaTanya West