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RSTG /
November2008MinutesNovember 2008 MinutesNovember 17, 2008 – UMBC Tech Center Present: Everly Brown, Megan Davis, Mark De Jong (Co-Chair), Sharon Epps, Nancy Patterson (Co-Chair), Hongyan Sun, Tammy Taylor, LaTanya West (minutes) Guests: Jeff Elliott and Robin Moskal Introduction of new RSTG member: Sasan Yousefpour – his official term starts in January 1) ITD Report (Hongyan): a. Aleph "printing dispatch" testing update: No new information and hasn’t had time to work on it. Will try again next month. b. Aleph "closed days" problems -- decision to maintain Rx method to update library hours -- email sent to USMAI? An email was sent to the COI. USMAI’s single ADM didn’t allow for individual library updates without changing other schools. Schools will continue to send an RX for closed dates. c. ITD timeframe to develop script for Aleph DOB or other field suppression: There may be a misunderstanding on what is proposed by this action. Hongyan believes that Celia sent an email that date of birth could not be used (even after survey) and we could only use University ID (UID). Hans is working on delinquent cash report and patron loaders which take priority over suppression. There is no timeline available at this time. Although RX was answered with a positive response, there is different information that “global variables” are difficult to suppress. Carlen has stated that this isn’t a priority.
d. ILLiad 7.3 update: 7.3 application has been configured for CP and consortial version. Found that original work had been done by Dave Kennedy and has been transferred to Ben who needs approximately 3 weeks of training to be ready to work on it – will need to postpone the 12/1/08 start date although early December is still expected. 7.3 installation is proving to be more difficult than expected because of client and customization manager running into incompatibility with installing frameworks , other existing software, and local installations at campuses. WebCirc and WebReport can be tested even with install problems. WebCirc can be used independently for testing- won’t be live until all 7.3 updates are completed. e. Possibility of automated generation of patron registrations/renewals by campus: Report is taking longer than expected – will update RSTG next month. f. Report of patron registrations/renewals by campus - (Tammy update Rx?): Tammy sent RX and other campuses responded that they would be interested in the report. Campuses would still want it even after patron loads are instituted. *Might* have for 12/3 report run but more likely in January. g. Update on Open Rx request clean up across campuses: Some campuses have cleaned up old RX’s. Tammy suggested sending out a reminder. Everly will send it out. h. Aleph 19 release notes discussion (all should have reviewed before November meeting): LaTanya suggested it was difficult to make a decision on implementing V.19 or waiting for V.20 without any information on V.20 to compare. Group feels it can wait until more information is available about V.20 as the enhancements in V.19 were not hugely important. 2) ILL Subgroup Report (Sharon, Robin): a. SG recommendation implementation timeframe/procedures: Subgroup met a few weeks ago to organize for implementation. Implementation will be done in two phases.
b. Consortial ILLiad proposal -- all should review this before the meeting. (emailed to group by Robin on 11/12): Move consortial version of ILLIAD to individual OCLC hosting at $28,000 for 1st year. Each campus would be independent and OCLC would handle server support. Hongyan stated that “real” customization is not included. Campuses would have access to their own Customization Manager, copyright records and statistics. Version 8.0 is, probably, coming in Spring and will be a major implementation; would like to have this proposal approved prior to that time. No major discussion ensued; ILL Subgroup requested that it be sent forward to CLD. Hongyan mentioned that it may be a while before all of the information stored on ITD’s servers could be transferred to OCLC. ILL Subgroup asked that the Circ Subgroup stress the importance of PPH processing timeliness for the sake of the SG initiative at the Annual Circ meeting. Discussion ensued about the possibility of a monthly report showing PPH turnaround per sublibrary. It was suggested that an email be sent to COI reminding people of the Circulation Agreements. One comment in the Shady Grove proposal involves electronic reserves. Celia stated that additional comments should be brought forward as recommendations. Due to concerns about RSTG/Subgroups working on reserves, Sharon suggested asking for clarification about e-reserves work. The request for clarification will come from RSTG after receiving exact questions from ILL Subgroup. Pending work for the subgroup: Group statistics is now functional in 7.3 version. There may be some slight confusion about selecting site and groups when processing statistics, but the subgroup can send out information to the consortial sites. There is still work to be done, but it is progressing. 3) Circulation Subgroup Report (Everly & LaTanya):
a. Rx for phase I purge update: This has been requested, Everly will update the RX again. b. Parking lot list update: To be discussed at 11/25 meeting c. Overdue/in-transit list email response: Some campuses have completed the report d. Annual USMAI Circulation meeting update: To be discussed at 11/25 meeting 4) RSTG Co-chairs’ Report (Nancy & Mark): a. Update on getting FERPA guidelines from CLD: There are still no FERPA guidelines available for RSTG to consider. Mark and LaTanya attended ExLibris DC Users Meeting (11/14) which had a presentation on SSN suppression. LaTanya will forward presentation URL to the group. b. Update on RSTG chairing schedule - leadership for 2009 Chairing Schedule: Mark through 2009 (end of his term) Nancy until 2010 Sharon on in 2010 Minutes for upcoming 2009 meetings: January – Everly February – LaTanya March – Megan April – Sharon May – LaTanya Group will discuss upcoming meeting dates via email. Sharon reminded the group that RSTG website needs to be updated. Action items:
Pending Agenda Items:
Accomplishments for 2008:
Next RSTG meeting will be December 15, 2008 at the UMBC Tech Center, 10 am – 1 pm. Everly is note taker. Minutes submitted by LaTanya West 12/3/08 |